When planning an outdoor wedding, or hosting a party event, you don’t want your guests to feel cramped. Researching tent rentals for a large party can seem daunting at first, but with the proper planning, you can accommodate a guest list of any size. Since 2003, A&S Party Rental in Cincinnati/Dayton, OH, has been providing tent rental solutions for every type of gathering. They share a few insights below.

How to Deal With a Large List of Attendees

1. Proper Spacing

You want to ensure a far greater space than the number of attendees so that they can move around freely. A good rule of thumb is to give each guest 10-15 square feet. Multiply this number by the amount of people you’re expecting to determine the ideal square footage for your tent rental. Doing so will also ensure space for tables, chairs, and other elements you plan on incorporating into the design scheme.

2. Additional Tents

Once you’ve calculated the necessary tent space, you can decide whether you’ll need an additional rental. Perhaps you’ve hired a catering company that has requested a covered work area to prepare food, or you need extra space to house a band and entertainment equipment. Even if the tents won’t be used for the duration of the event, having added space for staff will prevent the main area from appearing cluttered.

​​​​​​​3. Prepare Seating Arrangements

Before you secure your tent rental, you must determine the seating arrangements. Keep in mind that having chairs around a table will take up more space than installing two rows of seats with an aisle down the middle. Depending on the type of event your having, you may need to get creative with the placement to accommodate everyone, so plan in advance in case you need to adjust the size of your rental.

Following the above suggestions will ensure your guests feel comfortable and have plenty of room at your event. To discuss your tent rental options or place an order, Call A&S Play Zone, today at (513) 315-9110 for the Cincinnati office and (937) 885-5454 for the Dayton location. Or visit their website for more party planning options.